From a Filing Cabinet to a Dynamic, Cloud-Based Training Platform

Do your workforce development programs come from a filing cabinet? Do the programs rely on the expertise of only a few individuals responsible for onboarding or initial qualification of new employees? If so, you may be missing opportunities for stronger, optimized performance and overall cost savings when it comes to your workforce development programs.

The speed at which technology is advancing is far outpacing the adoption of those technologies in the learning world, and the technical training industry is typically one of the last to adopt innovative learning solutions. To outpace this constant challenge, companies need to take a holistic and sustainable approach to optimized human performance.

Technical industries are often late to adopt new methods in training strategy; however, the problem is more widespread than most realize. Organizations may think the issue is solved, when in reality the solution is only solved in one area. For instance, a pharmaceutical company may have implemented some training innovations for their salesforce but failed to realize the same innovations are needed in their manufacturing plants. While their sales staff have the resources to excel, the people responsible for plant operations and maintenance practices are left behind.

This gap can be closed by implementing a few key changes to the way technical industries approach training, eliminating a world of hidden problems, ultimately cutting many unforeseen costs across an entire organization while increasing productivity.

Digitizing content and creating a dynamic repository provides the resources to train more people faster and more efficiently. The content may not need to change dramatically, only the delivery mechanism. In actuality, the data becomes multifaceted since the content can be customized to suit whatever medium is best for the learner.

Convert Existing Materials to Digital

If your workforce development programs are stuck in a filing cabinet, a good first step to advance your programs is to convert existing materials to a digital format. This could be as simple as uploading or converting your current paper-based documentation to PDF and storing those PDFs in a cloud-based database. This will enable the technical documentation to be easily accessible by anyone, anytime, from virtually anywhere. Furthermore, these documents are easily searchable for keywords, areas, or classifications, which simplifies organization.

Create a Dynamic Database

Once materials are converted, the next step is to host them in a cloud-based system, creating a dynamic database. Many services and systems can offer this. For example, GP Strategies offers GPiLEARN+ as a learning management system.

Creating a dynamic database for content and other documentation provides a number of benefits:

  • Repurposing content for multiple implementations (eBooks, presentations, on-demand training, and testing)
  • Maintaining content efficiently by providing a central editing location for all instances of the information
  • Realizing lower costs associated with creating newly formatted or restyled training materials
  • Improving communication and accuracy since experts and personnel experienced with the content have immediate and constant access to materials for updates, review periods, and version control
  • Gaining improved security, tracking, administration, and reporting

Results Speak

When GP Strategies implemented these principles at a large oil and gas company, the result was an 88% reduction in the time required to complete standard project management reporting and tracking. The solution also enabled more effective knowledge sharing and collaboration to reduce cost, faster development of materials, and delivered more accurate information.

Training Stand Out_Apr2017

Read more about our workforce optimization and operational excellence solutions.

Craig Dalziel

Craig Dalziel

Craig Dalziel is a Director at GP Strategies Corporation. He leads efforts to ensure delivery of best practice and operational excellence solutions. From conducting operational improvement studies, gap analyses, and benchmarking to implementing solutions, Craig helps lead and evaluate transformation through targeted improvements to key performance indicators.

For over 17 years, Craig has connected companies to resources, methods, and solutions to improve operational performance, deepen economic value, reduce waste, decrease planned and unplanned facility downtime, advance levels of product throughput, and increase profitability.
Craig Dalziel

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