Case Study

Process Automation: Delivering on the Promise of Self-Service

Gerdau is a leading producer of long steel in the Americas and one of the largest suppliers of special steel in the world. They serve a wide range of industries, including construction, energy, agricultural, and automotive. Gerdau is a legacy SAP on-premise customer with no immediate plans for moving to the cloud. However, they had a desire to enhance their user experience and improve the efficiency of their processes. They needed to eliminate paper processes and introduce automation. Longer than average approval times and a dip in data integrity drove the need for standard workflow-driven, transparent, and auditable processes. Gerdau turned to Mana, a proven Hula Partners Process Automation Solution.

The Challenge 

Gerdau was facing challenges with their approval processes and their data integrity. Because of the service desk tickets they were using, data was inaccurate and it took toolong for HR to approve and submit requests. It was also very difficult to track efficiency and service level agreements from start to finish.

GP Strategies Solution 

The Mana application is an SAP-based workflow and forms process solution with automatic notification and rules-based workflow routing. It doesn’t require any additional IT footprint as it runs on the existing SAP WebAS/NetWeaver Gateway. Mana delivers on the promise of self-service; you don’t have to be a SAP expert to be able to do your job. Modern experience, smart technology, low maintenance and implementation effort, and productivity changed the way the organization viewed HR.


The rollout was a huge success with a 97% approval rating for satisfaction and a 92% approval rating of the new process versus the old. Gerdau also reduced their returned or rejected requests by a high of 63%. Mana has cut time for HR to submit requests down to 2 minutes. In total, 80% of Gerdau’s processes are now fully automated with the remaining 20%, including countries not yet implemented.

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